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BookkeepKit

Mileage Log With IRS Standard Rates

Log business trips by date, purpose and route, from the odometer or the miles driven. Each trip is valued at the IRS standard mileage rate in force on its date, including the mid-2026 increase.

Details

Trips

Enter miles directly, or the odometer at the start and end of the trip.

Trips
DateBusiness purposeFromToOdometer startOdometer endMilesTotalRemove
$0.00

How it works

  1. 1

    Add trips

    Date, business purpose, from and to, and either odometer readings or the miles.

  2. 2

    Check the flags

    Trips without a business purpose are highlighted: the IRS requires one for each trip.

  3. 3

    Download

    Excel, PDF or CSV for your records or your tax preparer.

The rates used

The log reads the IRS standard mileage rates from a single configuration file, updated each year:

  • January 1, 2025 – December 31, 2025: business 70.0¢, medical and moving 21.0¢, charitable 14¢ per mile.
  • January 1, 2026 – June 30, 2026: business 72.5¢, medical and moving 20.5¢, charitable 14¢ per mile.
  • July 1, 2026 – December 31, 2026: business 76.0¢, medical and moving 23.5¢, charitable 14¢ per mile.

Source: IRS standard mileage rates. A trip dated outside these periods is flagged instead of being valued with a guessed rate.

Keeping a log that holds up

  • Record trips the same day or week, not reconstructed at tax time.
  • Write a purpose an auditor would understand: "Site visit, Smith kitchen remodel", not "Work".
  • Note the odometer on January 1 and December 31 to show total versus business miles.

Frequently asked questions

What are the 2026 IRS mileage rates?

For business use: 72.5 cents per mile from January 1, 2026 to June 30, 2026, and 76.0 cents per mile from July 1, 2026 to December 31, 2026. The IRS raised the rate mid-year, so the log applies the rate in force on each trip's date.

What does the IRS require in a mileage log?

For each business trip: the date, the destination, the business purpose and the miles. Records should be made at or near the time of the trip. Odometer readings at the start and end of the year help too.

Is commuting deductible?

No. Driving between home and your regular workplace is commuting. Trips from your regular workplace to a client, a supplier or a temporary work site generally count as business.

Can I deduct parking and tolls?

Yes, business parking fees and tolls are deductible in addition to the standard mileage rate. Keep the receipts and add them to an expense report.

Standard rate or actual expenses?

The standard rate replaces gas, maintenance, insurance and depreciation. Some vehicles and situations are better off with actual expenses; there are rules about switching between methods, so ask your tax preparer.

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